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Registration

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Registration Fees

Conference registration feesEarly Bird registration
paid up to 30th April 2018
Late registration
paid after 30th April 2018
Regular fee1650 PLN1850 PLN
IXAS member fee1450 PLN1650 PLN
PTPS Member fee1300 PLN1500 PLN
Student's fee1000 PLN1200 PLN
Workshop fee (per workshop)80 PLN80 PLN
Accompanying person fee1000 PLN1100 PLN

Registration fees are given per person and include the following services

for the conference participants:

  • admission to all conference sessions
  • welcome reception
  • lunch at the university
  • coffee breaks and refreshments during poster sessions
  • conference booklet and access to abstract book
  • public transport ticket in Krakow valid over the entire conference period

for the accompanying persons:

  • welcome reception
  • lunch at the university
  • coffee breaks
  • public transport ticket in Krakow valid over the entire conference period

We are pleased to inform you that the International Union of Crystallography scholarship of the XAFS 2018 meeting has been granted to assist young scientists to attend the conference.

IXAS Membership links

IMPORTANT NOTE FOR IXAS MEMBERS

In order to benefit from IXAS member fee You will need:
1. IXAS member ID
2. IXAS member discount code distributed by IXAS
3. IXAS paid membership

Social Programme

Social programme options

For the Solaris Tour* there are limited number of admissions, advance registration is required.
Optional excursions, Kraków guided walking tour and conference dinner are offered for an additional fee.

Social Programme feesdatepaid up to 30th April 2018paid after 30th April 2018
Conference dinner25 July200 PLN250 PLN
SOLARIS TOUR*23 Julyfree of chargefree of charge
SOLARIS TOUR*27 Julyfree of chargefree of charge
Excursion
- Wieliczka Salt Mine tour
24 July200 PLN200 PLN
Excursion
- Pieskowa Skała Castle tour
24 July200 PLN200 PLN
Krakow guided walking tour26 July50 PLN50 PLN

Payment & Invoice

Accepted ways of payment

Bank transfer
Beneficiary:
Polskie Towarzystwo Promieniowania Synchrotronowego, ul. Radzikowskiego 152, 31-342 Kraków, Poland
VAT number: PL6771088378

Bank account details:
Bank Pekao S.A. I Oddział Kraków
IBAN: PL80 1240 1431 1111 0000 1045 5083
BIC/SWIFT: PKOP PL PW

Credit Card
Credit cards Mastercard & Visa are welcome.

If you prefer to pay by credit card, please download the “Mail Order form”, fill in, sign
and send it back by fax to: +48 12 6628 089.

Please Note:

  • Please settle all the payments in PLN without any bank charges to the beneficiary.
  • Payments should clearly state the participant’s name(s)
  • All payments should have the remark “XAFS 2018″
  • The proof of payment should be sent by fax: +48 22 5364610 or by e-mail to: xafs2018@mazurkas.pl
  • The invoices for registration will be sent by Mazurkas Congress & Conference Management (Conference Secretariat). The issuing party of the invoices is Polish Synchrotron Radiation Society (Polskie Towarzystwo Promieniowania Synchrotronowego).

Confirmation of registration

Confirmation of Your registration and all payments will be sent by e-mail.

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Changes to registration

Changes to your original registration will be accepted before 1st July 2018 and should be sent in writing to the Registration Team to: xafs2018@mazurkas.pl

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Cancellation policy

Cancellation and Refunds:

  • In case of cancellation, a written notification must be sent to the Conference Secretariat to: xafs2018@mazurkas.pl
  • The registration fee is refundable less cancellation fee of 100 € if received not later than June 15th, 2018
  • Any cancellation of registration should be sent in writing.
  • Cancellations received after June 15th, 2018 will not be refunded
  • Any refunds (if applicable) will be made after the conference
  • Reimbursements will not be granted for late arrivals, unused services, unattended events or early departure from the conference
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General Terms & Data Protection

Terms & Conditions of the XAFS 2018 Conference

1. Organization of the 17th International Conference on X-ray Absorption Fine Structure

17th International Conference on X-ray Absorption Fine Structure,  22–27 July 2018 in Kraków is organized by:
Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society), ul. Radzikowskiego 152, 31-342 Kraków, VAT EU/NIP: 677-10-88-378, KRS: 000051483

supported by

Congress Secretariat handled by Mazurkas Travel Biuro Podróży Sp. z o.o., Al. Wojska Polskiego 27, 01-515 Warszawa, VAT EU/NIP: 522-000-29-95, KRS: 0000128046

On registering for the event, participants (also referred to as “you”) are entering an agreement with Organizers.  By registering to the Conference, you are indicating your acceptance to the terms and conditions set out below.

2. Registration

The Conference registration is available online. Participants are requested to complete the registration no later than 15 July 2018.
The registration is binding.

3. Registration Fees

The registration fees are listed at http://www.xafs2018.com/registration/
Registration fees include the following services:
admission to all conference sessions (including poster sessions and SOLARIS tour)
welcome reception
lunch at the university
coffee breaks and refreshments during poster sessions
conference booklet including abstract summaries
public transport ticket for the length of the entire conference duration
Optional excursions, Kraków walking guided tour and conference dinner are offered for an additional fee.

4. Payment & Invoice

Upon completing the on-line registration you will receive a proforma invoice. It will be sent to your registered e-mail address.
Please settle the payments in PLN.

Bank transfer
Beneficiary: Bank PekaO S.A. I Oddział Kraków
Bank account details: PL80 1240 1431 1111 0000 1045 5083
SWIFT: PKOP PL PW

Credit Card
Credit cards Mastercard & Visa are welcome

Payments should clearly state the participant’s name(s)
All payments should have the remark “XAFS 2018 – name, surname″
Payment or proof of payment should accompany the registration form.

5. Confirmation of registration

Confirmation of Registration Your registration and all payments will be confirmed by e-mail.

6. Changes to registration

Changes to your original application for registration will be accepted before 15 July  2018 and should be sent in writing to the XAFS 2018 Registration Team to: xafs2018@mazurkas.pl .

7. Cancellation policy

In case of cancellation, a written notification must be sent to the registration office.
Your registration fee can be refunded for a cancellation fee of 100,00 € on or before Juny 15th, 2018.
On or after Juny 16th, 2018, the registration fee can’t be refunded. All refunds will be made after the conference.
All cancellations of registration, which must include your full bank account details, should be sent in writing to the XAFS 2018 Registration Team to: xafs208@mazurkas.pl  .

8. Consent to Be Photographed

As a registered delegate, I hereby authorise the Organizer and its official photographers/videographers to photograph me within the context of the 17th International Conference on X-ray Absorption Fine Structure for use on conference website, marketing materials, social media accounts and in the press.

9. Other photography

Delegates are entitled to take photographs at 17th International Conference on X-ray Absorption Fine Structure for their own personal, educational and/or advocacy purposes. The Organizer will not be liable if delegates object to being photographed in these circumstances.

GDPR Privacy Policy

Privacy Policy for Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society)

At XAFS 2018, accessible from www.xafs2018.com, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by XAFS 2018 and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us through email at contact@xafs2018.com

General Data Protection Regulation (GDPR)

We are a Data Controller of your information.

Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information:

  • Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) needs to perform a contract with you
  • You have given Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) permission to do so
  • Processing your personal information is in Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) legitimate interests
  • Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) needs to comply with the law

Polskie Towarzystwo Promieniowania Synchrotronowego (The Polish Synchrotron Radiation Society) will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or to delete the information we have on you.
  • The right of rectification.
  • The right to object.
  • >The right of restriction.>
  • The right to data portability.
  • The right to withdraw consent

Log Files

XAFS 2018 follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.

Cookies and Web Beacons

Like any other website, XAFS 2018 uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’ experience by customizing our web page content based on visitors’ browser type and/or other information.

Privacy Policies

You may consult this list to find the Privacy Policy for each of the advertising partners of XAFS 2018.

Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on XAFS 2018, which are sent directly to users’ browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.

Note that XAFS 2018 has no access to or control over these cookies that are used by third-party advertisers.

Third Pary Privacy Policies

XAFS 2018’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options. You may find a complete list of these Privacy Policies and their links here: Privacy Policy Links.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites. What Are Cookies?

Children’s Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

XAFS 2018 does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Online Privacy Policy Only

This privacy policy (GDPR Privacy Policy created at GDPRPrivacyPolicy.net) applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in XAFS 2018. This policy is not applicable to any information collected offline or via channels other than this website.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms.